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  3. FISCAL YEAR 2008 REPORT OF THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION ON ITS ADMINISTRATION OF THE FREEDOM OF INFORMATION ACT (FOIA), 5 U.S.C. section 552

FISCAL YEAR 2008 REPORT OF THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION ON ITS ADMINISTRATION OF THE FREEDOM OF INFORMATION ACT (FOIA), 5 U.S.C. section 552

I. Basic Information Regarding Report

  1. Name, title, address and telephone number of person to be contacted with questions about the report

    Stephanie D. Garner
    Assistant Legal Counsel/FOIA Public Liaison
    Equal Employment Opportunity Commission
    Office of Legal Counsel
    131 M Street, NE
    Suite 5NW08R
    Washington, D.C. 20507
    (202) 663-4500
    (202) 663-7026 (TTY)
    (202) 663-4639 (fax)
    FOIA@eeoc.gov (e-mail)

  2. Electronic address for report on the World Wide Web

    https://www.eeoc.gov/foia/contact-us

  3. How to obtain a copy of the report in paper form

    A paper copy of the report may be requested by submitting a written request to:

    Stephanie D. Garner
    Assistant Legal Counsel/FOIA Public Liaison
    Equal Employment Opportunity Commission
    Office of Legal Counsel
    131 M Street, NE
    Suite 5NW08R
    Washington, D.C. 20507
    (202) 663-4500
    (202) 663-7026 (TTY)
    (202) 663-4639 (fax)
    FOIA@eeoc.gov (e-mail)

II. How To Make A FOIA Request

FOIA requests should be made in accordance with the Commission's regulations at 29 C.F.R. §1610.7. The regulations can be accessed on the World Wide Web at: https://www.eeoc.gov/regulations/questions-and-answers-eeocs-final-rule-implementing-revisions-commissions-foia

  1. Names, address, and telephone numbers of all individual agency components and offices that receive FOIA requests

    See 29 C.F.R. §1610.4 and the agency's FOIA web page at http://www.eeoc.gov/foia/contacts.html for the EEOC FOIA contacts.

  2. Brief description of the agency's response time ranges

  3. The average response time ranges were 10-25 working days.

  4. Brief description of why some requests are not granted

    The majority of fiscal year 2008 Freedom of Information Act (FOIA) requests received by the Commission were for materials contained in the Commission's investigative case files that involved charges of discrimination filed pursuant to Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e, et. seq., the Age Discrimination in Employment Act, 29 U.S.C. § 621-633, the Equal Pay Act, 29 U.S.C. § 206(d), and the Americans with Disabilities Act, 42 U.S.C. § 12101-213. Sections 706(b) and 709(e) of Title VII, 42 U.S.C. § 2000e-5(b) and 8(e), and §107 of the ADA, 42 U.S.C. § 12117 prohibit Commission employees from making Title VII or ADA charges, conciliation materials, required reports and case file information public. In certain instances, parties to the charge are entitled to access to the disclosable portions of the charge file. Examples of non-disclosable material in charge files are discussed in detail in section XII of this report.

III. ACRONYMS, DEFINITIONS, AND EXEMPTIONS

  1. Acronyms used in this report:
    1. EEOC – Equal employment Opportunity Commission.
    2. E-FOIA – Electronic Freedom of Information Act Amendments, 5 U.S.C. § 552, Pub. L. No. 104-231, 110 Stat 3048.
    3. FAQ – frequently asked questions
  2. Definitions of Terms Used in this Report
    1. Administrative Appeal – a request to a federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.
    2. Average Number – the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8.
    3. Backlog – the number of requests or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response.
    4. Component - for agencies that process requests on a decentralized basis, a "component" is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA requests. The FOIA now requires that agencies include in their Annual FOIA Report data for both the agency overall and for each principal component of the agency.
    5. Consultation – the procedure whereby the agency responding to a FOIA request first forwards a record to another agency for its review because that other agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency that forwarded it. That agency, in turn, will then respond to the FOIA requester.
    6. Exemption 3 Statute – a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3) of the FOIA.
    7. FOIA Request – a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., a "third-party" request), or concerning an organization, or a particular topic of interest. FOIA requests also include requests made by requesters seeking records concerning themselves (i.e., "first-party" requests) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA requests also include any first-party requests where an agency determines that it must search beyond its Privacy Act "systems of records" or where a Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report.

      Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this Report.)

    8. Full Grant – an agency decision to disclose all records in full in response to a FOIA request.
    9. Full Denial – an agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of a procedural reason, such as when no records could be located.
    10. Median Number – the middle, not average, number. For example, of 3, 7, and 14, the median number is 7.
    11. Multi-Track Processing – a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis.
      1. Expedited Processing – an agency will process a FOIA request on an expedited basis when a requester satisfies the requirements for expedited processing as set forth in the statute and in agency regulations.
      2. Simple Request – a FOIA request that an agency using multi-track processing places in its fastest (non-expedited) track based on the low volume and/or simplicity of the records requested.
      3. Complex Request – a FOIA request that an agency using multi-track processing places in a slower track based on the high volume and/or complexity of the records requested.
    12. Partial Grant/Partial Denial – in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason.
    13. Pending Request or Pending Administrative Appeal – a request or administrative appeal for which an agency has not taken final action in all respects.
    14. Perfected Request – a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.
    15. Processed Request or Processed Administrative Appeal – a request or administrative appeal for which an agency has taken final action in all respects.
    16. Range in Number of Days – the lowest and highest number of days to process requests or administrative appeals.
    17. Section 83 – refers to Section 83 of the EEOC Compliance Manual Section I which provides for access to relevant case files by charging parties, aggrieved persons on whose behalf a charge has been filed, and entities against whom charges have been filed. 29 C.F.R. 1610.17(d).
    18. Time Limits – the time period in the statute for an agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).
  3. Concise Descriptions of FOIA Exemptions
    1. Exemption 1 - classified national defense and foreign relations information.
    2. Exemption 2 - internal agency rules and practices.
    3. Exemption 3 - information that is prohibited from disclosure by another federal law.
    4. Exemption 4 - trade secrets and other confidential business information.
    5. Exemption 5 - inter-agency or intra-agency communications that are protected by legal privileges.
    6. Exemption 6 - information involving matters of personal privacy.
    7. Exemption 7 - records or information compiled for law enforcement purposes, to the extent that the production of those records (A) could reasonably be expected to interfere with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or (F) could reasonably be expected to endanger the life or physical safety of any individual.
    8. Exemption 8 - information relating to the supervision of financial institutions.
    9. Exemption 9 - geological information on wells.

IV. Exemption 3 Statutes

The exemption 3 statutes relied on were §§ 706(b) and 709(e) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000e-5(b) and 8(e) and §107 of the ADA, 42 U.S.C. §12117. These sections prohibit the Commission from making Title VII or ADA charges, conciliation materials, required reports and case file information public.

The Commission's use of the third exemption has been upheld by the courts. The landmark case supporting the Commission's position is EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981). There was no litigation involving the Commission's use of this exemption in FY 2008.

Statute Type of Information withheld Case Citation Number of Times Relied upon per Component Total Number of Times Relied upon by Agency
Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e-5, 2000e-8 Title VII charges, conciliation materials, required reports and case file information EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981) Atlanta DO 63 913
Birmingham DO 83
Charlotte DO 35
Chicago DO 36
Dallas DO 78
Houston DO 45
Indianapolis DO 82
Los Angeles DO 6
Memphis DO 119
Miami DO 77
New York DO 50
Philadelphia DO 83
Phoenix DO 39
San Francisco DO 31
St. Louis DO 43
Headquarters 153
Title I of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12117 ADA charges, conciliation materials, required reports and case file information EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981) Atlanta DO 41 621
Birmingham DO 54
Charlotte DO 22
Chicago DO 24
Dallas DO 51
Houston DO 30
Indianapolis DO 54
Los Angeles DO 3
Memphis DO 72
Miami DO 50
New York DO 32
Philadelphia DO 55
Phoenix DO 25
San Francisco DO 20
St. Louis DO 28
Headquarters 60

V. FOIA Requests

A. Received, Processed and Pending FOIA Requests, both perfected and non-perfected1

  Number of Requests Pending as of Start of Fiscal Year 2008 Number of Requests Received in Fiscal Year 2008 Number of Requests Processed in Fiscal Year 2008 Number of Requests Pending as of End of Fiscal Year 2008
Atlanta DO 347 521 747 115
Birmingham DO 218 804 1,185 41
Charlotte DO 36 667 670 31
Chicago DO 0 561 540 39
Dallas DO 29 1,576 1,506 97
Houston DO 40 683 715 8
Indianapolis DO 186 1,876 1,862 195
Los Angeles DO 93 501 581 13
Memphis DO 99 860 899 59
Miami DO 40 1,508 1,485 63
New York DO 7 895 844 58
Philadelphia DO 174 1,672 1,688 133
Phoenix DO 25 424 420 39
San Francisco DO 45 538 491 96
St. Louis DO 40 904 890 54
Headquarters 37 470 484 23
Agency Overall 1,416 * (does not match pending FY'07 due to FOIA function move in FY'08) 14,460 15,007 1,064

B.(1) Disposition of FOIA Requests – All Processed Requests

  Number of Full Grants Number of Partial Grants/ Partial Denials Number of Full Denials Based on Exemptions Number of Full Denials Based on Reasons Other than Exemptions  
        No Records All Records Referred to Another Component or Agency Request Withdrawn Fee-Related Reason Records not Reasonably Described Improper FOIA Request for Other Reasons Not Agency Record Duplicate Request Other TOTAL
Atlanta DO 2 368 127 13 4 186 0 0 0 0 16 31 747
Birmingham DO 16 994 82 0 1 44 0 0 1 0 2 45 1,185
Charlotte DO 4 527 45 11 58 4 0 0 2 6 5 8 670
Chicago DO 16 413 90 20 0 0 0 0 1 0 0 0 540
Dallas DO 58 1137 249 26 0 15 4 1 6 0 5 5 1,506
Houston DO 14 538 62 9 22 5 28 0 2 0 9 26 715
Indianapolis DO 74 1366 147 56 96 12 0 0 11 22 30 48 1,862
Los Angeles DO 13 173 22 92 10 1 0 1 128 30 34 77 581
Memphis DO 27 738 95 2 11 11 0 0 0 0 0 15 899
Miami DO 23 1054 250 24 0 1 0 1 2 0 0 130 1,485
New York DO 15 325 125 137 10 22 0 3 36 0 12 159 844
Philadelphia DO 72 1093 169 72 87 49 22 3 0 50 18 53 1,688
Phoenix DO 12 295 55 22 18 1 0 0 0 8 9 0 420
San Francisco DO 54 257 69 75 5 2 0 0 1 0 13 15 491
St. Louis DO 196 566 86 27 3 5 0 0 1 0 5 1 890
Headquarters 92 51 80 32 201 1 3 12 11 0 1 0 484
AGENCY OVERALL 688 9,895 1,753 618 526 359 57 20 202 116 159 613 15,007

B.(2) Disposition of FOIA Requests – "Other" Reasons for "Full Denials Based on Reasons Other than Exemptions" from Section V, B(1) Chart.2

Component Description of "Other" Reasons for Denials from Chart B(1) & Number of Times Those Reasons Were Relied Upon TOTAL
Converted to Section 83 Files Lost Files Destroyed
Atlanta DO        
Birmingham DO        
Charlotte DO        
Chicago DO        
Dallas DO        
Houston DO        
Indianapolis DO        
Los Angeles DO        
Memphis DO        
Miami DO        
New York DO        
Philadelphia DO        
Phoenix DO        
San Francisco DO        
St. Louis DO        
Headquarters 0 0 0 0

B.(3) Disposition of FOIA Requests – number of Times Exemptions Applied

  Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(F) Ex. 8 Ex. 9
Atlanta DO 0 3 104 0 364 109 96 0 132 18 0 0 0 0
Birmingham DO 0 1 137 1 961 19 14 0 107 0 1 0 0 0
Charlotte DO 0 0 57 0 523 24 41 0 285 0 0 0 0 0
Chicago DO 0 0 60 1 315 79 143 0 35 6 46 0 0 0
Dallas DO 0 0 129 0 1136 3 53 0 213 17 0 0 0 0
Houston DO 0 0 74 5 531 32 55 0 149 7 0 0 0 0
Indianapolis DO 0 1 136 1 1366 196 31 19 245 4 1 0 0 0
Los Angeles DO 0 0 9 0 172 14 30 0 1 0 0 1 0 0
Memphis DO 0 3 191 0 724 21 45 8 390 0 8 0 0 0
Miami DO 0 0 127 0 1055 1 122 0 84 7 0 0 0 0
New York DO 0 0 82 2 321 6 48 0 181 0 0 0 0 0
Philadelphia DO 0 0 138 2 1092 103 65 0 170 29 0 0 0 0
Phoenix DO 0 0 64 0 284 70 47 0 28 1 0 0 0 0
San Fran. DO 0 0 51 0 247 7 33 0 125 0 0 0 0 0
St. Louis DO 0 1 71 0 567 0 92 0 71 13 0 0 0 0
Headquarters 0 0 153 2 11 48 3 0 97 0 0 0 0 0
AGENCY OVERALL 0 8 1,583 14 9,669 732 918 27 2,313 102 56 1 0 0

VI. ADMINISTRATIVE APPEALS OF INITIAL DETERMINATIONS OF FOIA REQUESTS

The EEOC Legal Counsel adjudicates all administrative appeals.3

A. Received, Processed and Pending Administrative Appeals

Number of Appeals Pending as of Start of Fiscal Year 2008 Number of Appeals Received in Fiscal Year 2008 Number of Appeals Processed in Fiscal Year 2008 Number of Appeals Pending as of End of Fiscal Year 2008
17 297 285 12

B. Disposition of Administrative Appeals – All Processed Appeals

Number Affirmed on Appeal Number Partially Affirmed & Partially Reversed/Remanded on Appeal Number Completely Reversed/Remanded on Appeal Number of Appeals Closed for Other Reasons TOTAL
109 120 47 9 285

C.(1) Reasons for Denial on Appeal – Number of Times Exemptions Applied (counting each exemption only once per appeal)

Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(F) Ex. 8 Ex. 9
0 0 69 0 137 23 38 0 88 2 0 0 0 0

C.(2) Reasons for Denial on Appeal – Reasons Other than Exemptions

No Records Records Referred as Initial Request Level Request Withdrawn Fee-Related Reason Records not Reasonably Described Improper Request for Other Reasons Not Agency Record Duplicate Request or Appeal Request in Litigation Appeal Based Solely on Denial of Request for Expedited Processing Other *See Chart at C.(3)
2 0 0 1 0 2 0 0 0 0 3

C.(3) Reasons for Denial on Appeal – "Other" Reasons form Section VI, C (2) Chart

Description of Other Reasons for Denial on Appeal from Chart C(2) & Number of Times Those Reasons Were Relied Upon TOTAL
Untimely 1
Unperfected 2

C.(4) Response Time for Administrative Appeals

Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
24 26 1 132

C. (5) Ten Oldest Pending Administrative Appeals

  10th Oldest Appeal 9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Appeal
Date of Receipt of Ten Oldest Appeals 09/11/08 09/11/08 09/08/08 09/08/08 09/03/08 09/03/08 09/03/08 09/03/08 08/21/08 8/21/08
Number of Days Pending 13 13 16 16 19 19 19 19 27 27

VII. FOIA REQUESTS: RESPONSE TIME FOR PROCESSED AND PENDING REQUESTS

A. Processed Requests – Response Time for All Processed Perfected Requests 4

  SIMPLE COMPLEX EXPEDITED PROCESSING
Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
Atlanta DO 119 184.5 0 679 0 0 0 0 31.5 41.2 6 70
Birmingham DO 53 167.4 0 808 0 0 0 0 11 109.6 0 484
Charlotte DO 19 28.7 0 346 0 0 0 0 8 15.5 3 35
Chicago DO 10 18 0 97 0 0 0 0 0 0 0 0
Dallas DO 10 18.4 0 132 0 0 0 0 6 10.9 0 55
Houston DO 15 32.1 0 235 0 0 0 0 4 12.3 0 45
Indianapolis DO 21 37.2 0 435 0 0 0 0 1 27.7 1 58
Los Angeles DO 9 25.4 0 206 0 0 0 0 0 0 0 0
Memphis DO 19 29 0 88 0 0 0 0 7.5 17.2 0 62
Miami DO 11 18.7 0 126 0 0 0 0 8 13 0 13
New York DO 18 41.2 0 250 0 0 0 0 0 37 0 37
Philadelphia DO 16 33.3 0 605 0 0 0 0 7 17.2 0 66
Phoenix DO 19 29.6 0 98 0 0 0 0 16 20.6 15 31
San Francisco DO 22 44.3 0 198 0 0 0 0 21 34.5 0 224
St. Louis DO 14 23.8 0 139 0 0 0 0 6 17.1 0 62
Headquarters 17 20 0 115 0 0 0 0 0 0 0 0
AGENCY OVERALL 0 37.76 0 808 0 0 0 0 0 20.24 0 484

B. Processed Requests – Response Time for Perfected Requests in Which Information Was Granted 5

  SIMPLE COMPLEX EXPEDITED PROCESSING
Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
Atlanta DO 62.5 91.5 60 123 0 0 0 0 4 6 6 6
Birmingham DO 88 134.3 8 315 0 0 0 0 0 0 0 0
Charlotte DO 17.5 44.5 0 129 0 0 0 0 0 0 0 0
Chicago DO 2 4 0 9 0 0 0 0 6 13.7 4 55
Dallas DO 9 20.1 1 68 0 0 0 0 14 15.6 7 20
Houston DO 6 10 0 27 0 0 0 0 0 0 0 0
Indianapolis DO 11.5 18.5 1 63 0 0 0 0 0 0 0 0
Los Angeles DO 9 40.8 2 113 0 0 0 0 8 13 8 21
Memphis DO 21 32.7 18 56 0 0 0 0 0 0 0 0
Miami DO 13 21.3 2 70 0 0 0 0 0 0 0 0
New York DO 25 56.4 1 172 0 0 0 0 17 18.8 1 30
Philadelphia DO 13 24.9 0 253 0 0 0 0 0 0 0 0
Phoenix DO 16.5 23.5 2 40 0 0 0 0 20 29 29 29
San Francisco DO 19 32.6 0 139 0 0 0 0 7 12.6 0 45
St. Louis DO 13 22.1 3 103 0 0 0 0 0 0 0 0
Headquarters 23 27 0 115 0 0 0 0 0 0 0 0
AGENCY OVERALL 0 37.76 0 315 0 0 0 0 0 2.94 0 55

C. Processed Requests – Response Time in Day Increments for Perfected Requests

Simple Requests

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
Atlanta DO 23 57 46 51 33 49 39 41 49 34 216 51 44 733
Birmingham DO 170 167 130 127 56 33 39 33 23 20 102 74 184 1,158
Charlotte DO 175 402 63 5 5 2 1 2 0 0 1 1 0 657
Chicago DO 342 153 20 14 1 0 0 0 0 0 0 0 0 530
Dallas DO 660 314 56 11 7 2 1 0 0 0 0 0 0 1,051
Houston DO 245 179 64 68 18 3 3 1 2 1 1 0 0 585
Indianapolis DO 589 518 452 125 36 36 23 10 3 1 4 1 1 1,799
Los Angeles DO 374 107 13 31 14 8 2 3 0 8 3 0 0 563
Memphis DO 149 546 75 51 1 0 0 0 0 0 0 0 0 822
Miami DO 985 383 48 21 6 3 2 0 0 0 0 0 0 1,448
New York DO 319 227 99 81 31 13 13 4 24 5 11 0 0 827
Philadelphia DO 719 522 205 48 22 19 13 6 8 7 13 8 7 1,597
Phoenix DO 97 212 85 5 3 0 0 0 0 0 0 0 0 402
San Francisco DO 50 207 57 14 24 13 12 4 2 3 0 0 0 386
St. Louis DO 409 297 62 33 8 3 1 0 0 0 0 0 0 813
Headquarters 282 142 28 5 2 1 0 0 0 0 0 0 0 460
AGENCY OVERALL 5,588 4,433 1,503 690 267 185 149 104 111 79 351 135 236 13,831

Complex Requests

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
Atlanta DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Birmingham DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Charlotte DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Chicago DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Dallas DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Houston DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Indianapolis DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Los Angeles DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Memphis DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Miami DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
New York DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Philadelphia DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Phoenix DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
San Francisco DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
St. Louis DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Headquarters 0 0 0 0 0 0 0 0 0 0 0 0 0 0
AGENCY OVERALL 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Requests Granted Expedited Processing

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
Atlanta DO 1 2 3 2 0 0 0 0 0 0 0 0 0 8
Birmingham DO 9 3 0 0 0 0 0 0 0 0 0 2 2 16
Charlotte DO 6 1 0 0 0 0 0 0 0 0 0 0 0 7
Chicago DO 1 0 0 0 0 0 0 0 0 0 0 0 0 1
Dallas DO 383 37 1 0 0 0 0 0 0 0 0 0 0 421
Houston DO 33 7 1 0 0 0 0 0 0 0 0 0 0 41
Indianapolis DO 1 0 0 0 0 0 0 0 0 0 0 0 0 1
Los Angeles DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Memphis DO 44 5 1 0 0 0 0 0 0 0 0 0 0 50
Miami DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
New York DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Philadelphia DO 17 9 1 0 0 0 0 0 0 0 0 0 0 27
Phoenix DO 2 4 0 0 0 0 0 0 0 0 0 0 0 6
San Francisco DO 3 7 0 0 0 0 0 0 0 0 0 0 0 10
St. Louis DO 15 1 1 0 0 0 0 0 0 0 0 0 0 17
Headquarters 0 0 0 0 0 0 0 0 0 0 0 0 0 0
AGENCY OVERALL 515 76 8 2 0 0 0 0 0 0 0 2 2 605

D. Pending Requests – All Pending Perfected Requests 6

  SIMPLE COMPLEX EXPEDITED PROCESSING
Number Pending Median Number of Days Average Number of Days Number Pending Median Number of Days Average Number of Days Number Pending Median Number of Days Average Number of Days
Atlanta DO 115 37 150.6 0 0 0 0   0
Birmingham DO 41 43 116.3 0 0 0 0   0
Charlotte DO 31 9 34.4 0 0 0 0   0
Chicago DO 39 25 81.5 0 0 0 0   0
Dallas DO 97 7 67.4 0 0 0 30   18.4
Houston DO 8 28 57.6 0 0 0 0   0
Indianapolis DO 195 7 45.8 0 0 0 0   0
Los Angeles DO 13 7 19.1 0 0 0 0   0
Memphis DO 59 7 28.9 0 0 0 2   20
Miami DO 63 6 23.3 0 0 0 0   0
New York DO 58 16 99.7 0 0 0 0   0
Philadelphia DO 133 20 196.1 0 0 0 0   0
Phoenix DO 39 8 25.2 0 0 0 0   0
San Francisco DO 96 22.5 458.2 0 0 0 9   42.4
St. Louis DO 54 7.5 61.8 0 0 0 2   23.5
Headquarters 23 13 14 0 0 0 0 0 0
AGENCY OVERALL 1,064   92.37 0 0 0 43   6.52

E. Pending Requests – Ten Oldest Pending Perfected Requests

  10th Oldest Request and Number of Days Pending 9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Request and Number of Days Pending
Atlanta DO 5/15/08 0 days 5/7/08 0 days 5/15/08 95 days 5/7/08 101 days 3/24/08 133 days 2/25/08 153 days 11/7/07 225 days 10/22/07 237 days 10/17/07 241 days 10/16/07 242 days
Birmingham DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 9/25/08 3 days 6/23/08 69 days
Charlotte DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days
Chicago DO 0 days 0 days 0 days 9/18/08 8 days 9/12/08 12 days 9/5/08 17 days 8/18/08 30 days 8/08/08 36 days 6/24/08 68 days 5/27/08 89 days
Dallas DO 0 days 0 days 0 days 0 days 0 days 0 days 9/29/08 1 days 9/25/08 3 days 5/28/08 88 days 10/16/07 242 days
Houston DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days
Indianapolis DO 0 days 9/25/08 3 days 9/24/08 4 days 9/19/08 7 days 9/16/08 10 days 9/15/08 11 days 9/11/08 13 days 9/9/08 15 days 9/4/08 18 days 10/1/07 252 days
Los Angeles DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days
Memphis DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days
Miami DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days
New York DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 8/27/08 23 days
Philadelphia DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 9/2/08 20 days 7/11/08 56 days 10/10/07 246 days
Phoenix DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days
San Francisco DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 9/29/08 1 days 9/19/08 7 days
St. Louis DO 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days 0 days
Headquarters 9/17/08 9 Days 9/17/08 9 Days 9/17/08 9 Days 9/15/08 11 Days 9/11/08 13 Days 9/8/08 16 Days 9/8/08 16 Days 9/3/08 19 Days 8/28/08 22 Days 8/13/08 33 Days
AGENCY OVERALL 5/15/08 95 days 5/7/08 101 days 3/24/08 133 days 2/25/08 153 days 11/7/07 226 days 10/22/07 238 days 10/17/07 241 days 10/16/07 242 days 10/10/07 246 days 10/01/07 252 days

VIII. REQUESTS FOR EXPEDITED PROCESSING AND REQUESTS FOR FEE WAIVER

A. Requests for Expedited Processing 7

  Number Granted Number Denied Median Number of Days to Adjudicate Average Number of Days to Adjudicate Number Adjudicated Within Ten Calendar Days
Atlanta DO 8 1      
Birmingham DO 16 1      
Charlotte DO 7 0      
Chicago DO 1 0      
Dallas DO 421 13      
Houston DO 41 80      
Indianapolis DO 1 6      
Los Angeles DO 0 0 0 0 0
Memphis DO 50 17      
Miami DO 0 2      
New York DO 0 1      
Philadelphia DO 27 1      
Phoenix DO 6 0      
San Francisco DO 10 59      
St. Louis DO 17 53      
Headquarters 0 7 2 3 7
AGENCY OVERALL 605 241      

B. Requests for Fee Waiver 8

  Number Granted Number Denied Median Number of Days to Adjudicate Average Number of Days to Adjudicate
Atlanta DO        
Birmingham DO        
Charlotte DO        
Chicago DO        
Dallas DO        
Houston DO        
Indianapolis DO        
Los Angeles DO        
Memphis DO        
Miami DO        
New York DO        
Philadelphia DO        
Phoenix DO        
San Francisco DO        
St. Louis DO        
Headquarters 0 5 1 2
AGENCY OVERALL        

IX. FOIA PERSONNEL AND COSTS 9

  PERSONNEL COSTS
Number of "Full-Time FOIA Employees" Number of "Equivalent Full-Time FOIA Employees" Total Number of Full-Time FOIA Staff" Processing Costs Litigation-Related Costs Total Costs
Atlanta DO 0 4 4 66,723.59   66,723.59
Birmingham DO 0 2 2 59,890.04   59,890.04
Charlotte DO 0 1 1 10,645.21   10,645.21
Chicago DO 0 3 3 17,185.39   17,185.39
Dallas DO 0 4 4 98,073.26   98,073.26
Houston DO 0 1 1 37,351.79   37,351.79
Indianapolis DO 0 2 2 $123,305.80   $123,305.80
Los Angeles DO 0 2 2 4,039.34   4,039.34
Memphis DO 0 12 12 105,139.87   105,139.87
Miami DO 0 2 2 75,028.14   75,028.14
New York DO 0 2 2 98,486.07   98,486.07
Philadelphia DO 0 9 9 97,993.11   97,993.11
Phoenix DO 0 3 3 19,499.92   19,499.92
San Francisco DO 0 4 4 44,415.99   44,415.99
St. Louis DO 0 8 8 104,754.16   104,754.16
Headquarters 0 6 6 $657,957.02   $657,957.02
AGENCY OVERALL 0 65 65 1,620,488.70 0 1,620,488.70

X. FEES COLLECTED FOR PROCESSING REQUESTS10

  Total Amount of Fees Collected Percentage of Total Costs
Atlanta DO    
Birmingham DO    
Charlotte DO    
Chicago DO    
Dallas DO    
Houston DO    
Indianapolis DO    
Los Angeles DO    
Memphis DO    
Miami DO    
New York DO    
Philadelphia DO    
Phoenix DO    
San Francisco DO    
St. Louis DO    
Headquarters    
AGENCY OVERALL $135,749.91 .0837709

XI. FOIA REGULATIONS

EEOC FOIA regulations can be accessed on the World Wide Web at: http://www.eeoc.gov/foia/1610.html

XII. BACKLOGS, CONSULTATIONS, AND COMPARISONS

A. Backlogs of FOIA Requests and Administrative Appeals

  Number of Backlogged Requests as of End of Fiscal Year Number of Backlogged Appeals as of End of Fiscal Year
Atlanta DO 82 0
Birmingham DO 3 0
Charlotte DO 30 0
Chicago DO 21 0
Dallas DO 14 0
Houston DO 7 0
Indianapolis DO 7 0
Los Angeles DO 0 0
Memphis DO 5 0
Miami DO 1 0
New York DO 39 0
Philadelphia DO 70 0
Phoenix DO 10 0
San Francisco DO 52 0
St. Louis DO 6 0
Headquarters 0 0
AGENCY OVERALL 347 0

B. Consultations of FOIA Requests – Received, Processed, and Pending Consultations

  Number of Consultations Received from Other Agencies that Were Pending at Your Agency as of Start of the Fiscal Year Number of Consultations Received from Other Agencies During the Fiscal Year Number of Consultations Received from Other Agencies that Were Processed by Your Agency During the Fiscal Year Number of Consultations Received from Other Agencies that Were Pending at Your Agency as of End of the Fiscal Year
Atlanta DO 0 0 0 0
Birmingham DO 0 0 0 0
Charlotte DO 0 0 0 0
Chicago DO 0 0 0 0
Dallas DO 0 0 0 0
Houston DO 0 0 0 0
Indianapolis DO 0 0 0 0
Los Angeles DO 0 0 0 0
Memphis DO 0 0 0 0
Miami DO 0 0 0 0
New York DO 0 0 0 0
Philadelphia DO 0 0 0 0
Phoenix DO 0 0 0 0
San Francisco DO 0 0 0 0
St. Louis DO 0 0 0 0
Headquarters 0 0 0 0
AGENCY OVERALL 0 0 0 0

C. Consultations on FOIA Requests – Ten Oldest Consultations Received from Other Agencies and Pending at Your Agency

EEOC did not receive any consultations from other agencies during Fiscal Year 2008.

D. Comparison of Numbers of Requests from Previous and Current Annual Report – Requests Received, Processed, and Backlogged

  NUMBER OF REQUESTS RECEIVED NUMBER OF REQUESTS PROCESSED
Number Received During Fiscal Year from Last Year's Annual Report Number Received During Fiscal Year from Current Report Number Processed During Fiscal Year from Last Year's Annual Report Number Processed During Fiscal Year from Current Annual Report
Atlanta DO 595 521 737 747
Birmingham DO 735 804 658 1,185
Charlotte DO 740 667 752 670
Chicago DO 697 561 747 540
Dallas DO 1,350 1,576 1,371 1,506
Houston DO 846 683 847 715
Indianapolis DO 1,954 1,876 1,868 1,862
Los Angeles DO 526 501 460 581
Memphis DO 925 860 891 899
Miami DO 1476 1,508 1,523 1,485
New York DO 814 895 811 844
Philadelphia DO 1,731 1,672 2,002 1,688
Phoenix DO 384 424 388 420
San Francisco DO 549 538 552 491
St. Louis DO 842 904 852 890
Headquarters 438 470 420 484
AGENCY OVERALL 14,602 14,460 14,879 15,007

 

 

 

 

  Number of Backlogged Requests as of End of the Fiscal Year from Previous Annual Report Number of Backlogged Requests as of End of the Fiscal Year from Current Annual Report
Atlanta DO 338 82
Birmingham DO 60 3
Charlotte DO 0 30
Chicago DO 0 21
Dallas DO 0 14
Houston DO 0 7
Indianapolis DO 49 7
Los Angeles DO 0 0
Memphis DO 0 5
Miami DO 8 1
New York DO 0 39
Philadelphia DO 174 70
Phoenix DO 25 10
San Francisco DO 45 52
St. Louis DO 40 6
Headquarters 0 0
AGENCY OVERALL 739 347

 

 

 

 

E. Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report – Appeals Received, Processed and Backlogged

  NUMBER OF APPEALS RECEIVED NUMBER OF APPEALS PROCESSED
  Number Received During Fiscal Year from Last Year's Annual Report Number Received During Fiscal Year from Current Annual Report Number Processed During Fiscal Year from Last Year's Annual Report Number Processed During Fiscal Year from Current Year Annual Report
Headquarters 277 297 291 285
AGENCY OVERALL 277 297 291 285

 

 

 

 

  Number of Backlogged Appeals as of End of the Fiscal Year from Previous Annual Report Number of Backlogged Appeals as of End of the Fiscal Year from Current Annual Report
Headquarters 0 0
Agency Overall 0 0

 

 

 

 

F. Discussion of Other FOIA Activities (Optional)

Footnotes

1 EEOC did not have the capability of separating the number of times exemption (b)(3) was utilized for Title VII and the ADA by component for the FY 08 report. We are currently developing a system to collect the data for subsequent reports. However, we can estimate that exemption (b)(3) is used more frequently to withhold records under Title VII than the ADA.

2 EEOC did not have the capability of separating disposition of FOIA requests – "Other" Reasons for "Full Denials Based on Reasons Other Than Exemptions" from Section V, B(1) Chart for the FY 08 report. We are currently developing a system to collect the data for subsequent reports.

3 EEOC did not have the capability of separating VII A.-"Processed Requests - Response Time for all Processed Perfected requests." The Agency cannot guarantee the accuracy of the expedited processing figures due to our current system for the FY 08 report. We are currently testing a system to produce data from the agency's components required for subsequent reports.

4 EEOC did not have the capability of separating VII B.-"Processed Requests-Response Time for Perfected Requests in Which Information was Granted. " The Agency cannot guarantee the accuracy of the Expedited Processing Figures due to our current system for the FY 08 report. We are currently developing a system to collect the data from the agency's components for subsequent reports.

5 EEOC did not have the capability of separating "Pending Requests-All Pending Perfected Requests." Neither the Simple Median or Average Number of Days or Expedited Processing Numbers of FOIA requests cannot be calculated due to our current system for the current report. We are currently developing a system to collect the data from the agency's components for subsequent reports.

6 EEOC did not have the capability of reporting "Requests For Expedited Processing and Requests for Fee Waivers," Requests for Expedited Processing (Chart VIII. A) by number of median days to adjudicate, average number of days to adjudicate and number adjudicated within ten days for the FY 08 report. We are currently developing a system to collect the date for subsequent reports.

7 EEOC did not have the capability of reporting fee data by individual component for the FY 08 report. We are currently developing a system to collect the data for subsequent reports.

8 Section 83 of the EEOC Compliance Manual provides for access to relevant case files by charging parties, aggrieved persons on whose behalf a charge has been filed, and entities against whom charges have been filed. 29 C.F.R. §1610.17(d). FOIA requests processed by EEOC field offices are subject to review by the Regional Attorneys. FOIA requests that are converted to Section 83 can usually be processed more expeditiously, and some FOIA requesters are amenable to converting their requests to Section 83 for this reason. Individuals assigned to process FOIA requests also process Section 83 requests. The current system is unable to separate the employees processing FOIAs from those processing Section 83 requests. We believe that 6 employees process FOIA requests and 3 employees process Section 83 requests. We are currently developing a system to collect the data for subsequent reports.

9 EEOC did not have the capability of reporting fee data by individual component for the FY 08 report. We are currently developing a system to collect the data by component for subsequent reports.

10 EEOC did not have any backlogged appeals pending at the conclusion of FY 08. The difference of 12 between 297 and 285 is attributed to pending appeals (please see p. 10 Section VI. A of the report).