FISCAL YEAR 2012 REPORT OF THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION ON ITS ADMINISTRATION OF THE FREEDOM OF INFORMATION ACT (FOIA), 5 U.S.C. § 552

I. Basic Information Regarding Report

1. Name, title, address and telephone number of person to be contacted with questions about the report

Stephanie D. Garner
Assistant Legal Counsel/FOIA Public Liaison
Equal Employment Opportunity Commission
Office of Legal Counsel
131 M Street, NE, Suite 5NW02E
Washington, D.C. 20507
(202) 663-4640
(202) 663-7026 (TTY)
(202) 663-4679 (fax)
FOIA@eeoc.gov (e-mail)

2. Electronic address for report: http://www.eeoc.gov/eeoc/foia/index.cfm

3. How to obtain a copy of the report in paper form

A paper copy of the report may be requested by submitting a written request to:

Stephanie D. Garner
Assistant Legal Counsel/FOIA Public Liaison
Equal Employment Opportunity Commission
Office of Legal Counsel
131 M Street, NE, Suite 5NW02E
Washington, D.C. 20507
(202) 663-4640
(202) 663-7026 (TTY)
(202) 663-4679 (fax)
FOIA@eeoc.gov (e-mail)

II. How To Make A FOIA Request

Freedom of Information Act (FOIA) requests should be made in accordance with the Commission's regulations at 29 C.F.R. §1610.7. The regulations can be accessed at: https://www.govinfo.gov/app/details/CFR-2011-title29-vol4/CFR-2011-title29-vol4-sec1610-7

1. Names, address, and telephone numbers of all individual agency components and offices that receive FOIA requests

See 29 C.F.R. §1610.4 and the agency's FOIA web page at http://www.gpo.gov/fdsys/pkg/CFR-2011-title29-vol4/xml/CFR-2011-title29-vol4-part1610.xml for the EEOC FOIA contacts.

2. Brief description of why some requests are not granted

The majority of fiscal year 2012 FOIA requests received by the Commission were for materials contained in the Commission's investigative case files that involved charges of discrimination filed pursuant to Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e, et. seq. (Title VII), the Age Discrimination in Employment Act, 29 U.S.C. §§ 621-633 (ADEA), the Americans with Disabilities Act, 42 U.S.C. §§ 12101-213 (ADA), the Equal Pay Act, 29 U.S.C. § 206(d) (EPA), and Title II of the Genetic Information Nondiscrimination Act (GINA), 42 U.S.C. § 2000ff, et seq. Sections 706(b) and 709(e) of Title VII, 42 U.S.C. §§ 2000e-5(b) and 8(e), §107 of the ADA, 42 U.S.C. § 12117, and § 207(a)(1) of GINA, 42 U.S.C. § 2000ff-6 prohibit Commission employees from making Title VII, ADA or GINA charges, conciliation materials, case file information and required reports public. In certain instances, parties to the charge are entitled access to the disclosable portions of the charge file. Examples of non-disclosable material in charge files are discussed in detail in section XII of this report.

III. Acronyms, Definitions, And Exemptions

1. Acronyms used in this report:

a. EEOC - Equal Employment Opportunity Commission.

b. E-FOIA - Electronic Freedom of Information Act Amendments, 5 U.S.C. § 552, Pub. L. No. 104-231, 110 Stat 3048.

c. FAQ - frequently asked questions

d. FTS - FOIA Tracking System. The FTS tracks all incoming FOIA requests and appeals, as well as requests submitted through the Requester Service Center. The FTS also captures information required for the Annual FOIA Report.

2. Definitions of Terms Used in this Report

a. Administrative Appeal - a request to a federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.

b. Average Number - the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8.

c. Backlog - the number of requests or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response.

d. Component - for agencies that process requests on a decentralized basis, a "component" is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA requests. The FOIA now requires that agencies include in their Annual FOIA Report data for both the agency overall and for each principal component of the agency.

e. Consultation - the procedure whereby the agency responding to a FOIA request first forwards a record to another agency for its review because that other agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency that forwarded it. That agency, in turn, will then respond to the FOIA requester.

f. Exemption 3 Statute - a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3)(A)(i) of the FOIA.

g. FOIA Request - a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., a "third-party" request), or concerning an organization, or a particular topic of interest. FOIA requests also include requests made by requesters seeking records concerning themselves (i.e., "first-party" requests) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA requests also include any first-party requests where an agency determines that it must search beyond its Privacy Act "systems of records" or where a Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report.

Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this Report.)

h. Full Grant - an agency decision to disclose all records in full in response to a FOIA request.

i. Full Denial - an agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of a procedural reason, such as when no records could be located.

j. Median Number - the middle, not average, number. For example, of 3, 7, and 14, the median number is 7.

k. Multi-Track Processing - a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis.

i. Expedited Processing - an agency will process a FOIA request on an expedited basis when a requester satisfies the requirements for expedited processing as set forth in the statute and in agency regulations.

ii. Simple Request - a FOIA request that an agency using multi-track processing places in its fastest (non-expedited) track based on the low volume and/or simplicity of the records requested.

iii. Complex Request - a FOIA request that an agency using multi-track processing places in a slower track based on the high volume and/or complexity of the records requested.

l. Partial Grant/Partial Denial - in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason.

m. Pending Request or Pending Administrative Appeal - a request or administrative appeal for which an agency has not taken final action in all respects.

n. Perfected Request - a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.

o. Processed Request or Processed Administrative Appeal - a request or administrative appeal for which an agency has taken final action in all respects.

p. Range in Number of Days - the lowest and highest number of days to process requests or administrative appeals.

q. Section 83 - refers to Section 83 of the EEOC Compliance Manual Volume I which provides for access to relevant case files by charging parties, aggrieved persons on whose behalf a charge has been filed, and entities against whom charges have been filed. 29 C.F.R. § 1610.17(d).

r. Time Limits - the time period in the statute for an agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).

3.Concise Descriptions of FOIA Exemptions

a. Exemption 1 - classified national defense and foreign relations information.

b. Exemption 2 - internal agency rules and practices.

c. Exemption 3 - information that is prohibited from disclosure by another federal law: (A) any Title VII , ADA or GINA charge file information requested by anyone other than the Charging Party or the Respondent to the charge, such as the charge file or information concerning the existence of charge files, (B) Title VII, ADA or GINA information requested by the Charge Party or the Respondent after the time limit for filing a lawsuit has expired and no lawsuit has been filed, (C) reference to other Title VII, ADA or GINA charges in the charge file, (D) EEO reports required to be filed under Title VII, if requester has not filed suit against the respondent, or (E) information submitted by unsuccessful bidders for contracts with the EEOC.

d. Exemption 4 - trade secrets and other confidential business information.

e. Exemption 5 - inter-agency or intra-agency communications that are protected by legal privileges.

f. Exemption 6 - information involving matters of personal privacy.

g. Exemption 7 - records or information compiled for law enforcement purposes, to the extent that the production of those records (A) could reasonably be expected to interfere with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or (F) could reasonably be expected to endanger the life or physical safety of any individual.

h. Exemption 8 - information relating to the supervision of financial institutions.

i. Exemption 9 - geological information on wells.

IV. Exemption 3 Statutes

Statute	Type of Information withheld	Case Citation	Number of Times Relied upon per Component		Total Number of Times Relied upon by Agency
42 U.S.C. Sections 2000e-5(b), 2000e-8(e) (Civil Rights Act of 1964)	Information pertaining to charges of unlawful employment practices; information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC.	EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989)	ATLANTA	123	4,080
			BIRMINGHAM	760
			CHARLOTTE	22
			CHICAGO	146
			DALLAS	554
			HOUSTON	89
			INDIANAPOLIS	119
			LOS ANGELES	536
			MEMPHIS	116
			MIAMI	536
			NEW YORK	136
			OLC/HDQ	365
			PHILADELPHIA	250
			PHOENIX	224
			SAN FRANCISCO	112
			ST. LOUIS	59
			WFO	33

Statute	Type of Information withheld	Case Citation	Number of Times Relied upon per Component		Total Number of Times Relied upon by Agency
42 U.S.C. Sec. 12117	Information pertaining to charges of unlawful employment practices under the ADA, information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC.	EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989)	ATLANTA	10	742
			BIRMINGHAM	0
			CHARLOTTE	2
			CHICAGO	65
			DALLAS	132
			HOUSTON	15
			INDIANAPOLIS	3
			LOS ANGELES	0
			MEMPHIS	44
			MIAMI	38
			NEW YORK	66
			OLC/HDQ	171
			PHILADELPHIA	10
			PHOENIX	108
			SAN FRANCISCO	56
			ST. LOUIS	5
			WFO	17

Statute	Type of Information withheld	Case Citation	Number of Times Relied upon per Component		Total Number of Times Relied upon by Agency
42 U.S.C. Sec. 2000ff-6	Information pertaining to charges of unlawful employment practices under GINA; information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC.	EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989)	ATLANTA	8	409
			BIRMINGHAM	0
			CHARLOTTE	0
			CHICAGO	2
			DALLAS	5
			HOUSTON	0
			INDIANAPOLIS	0
			LOS ANGELES	0
			MEMPHIS	10
			MIAMI	0
			NEW YORK	60
			OLC/HDQ	143
			PHILADELPHIA	4
			PHOENIX	106
			SAN FRANCISCO	54
			ST. LOUIS	2
			WFO	15

V. FOIA Requests / A. Received, Processed and Pending FOIA Requests, both perfected and non-perfected

	Number of Requests Pending as of Start of Fiscal Year	Number of Requests Received in Fiscal Year	Number of Requests Processed in Fiscal Year	Number of Requests Pending as of End of Fiscal Year
ATLANTA	60	899	859	100
BIRMINGHAM	155	1,321	1,358	118
CHARLOTTE	105	1,275	1,270	110
CHICAGO	44	1,012	1,008	48
DALLAS	138	1,845	1,823	160
HOUSTON	89	1,018	1,056	51
INDIANAPOLIS	111	2,309	2,278	142
LOS ANGELES	35	932	948	19
MEMPHIS	106	844	905	45
MIAMI	102	2,015	2,039	78
NEW YORK	239	808	925	122
OLC/HDQ	24	499	442	81
PHILADELPHIA	95	1,025	1,003	117
PHOENIX	53	608	637	24
SAN FRANCISCO	42	773	705	110
ST. LOUIS	47	1,320	1,236	131
WFO	30	223	236	17
AGENCY OVERALL	1,475¹	18,726	18,728	1,473

V.B.1 Disposition of FOIA Requests - All Processed Requests

	Number of Full Grants	Number of Partial Grants/ Partial Denials	Number of Full Denials Based on Exemptions	Number of Full Denials Based on Reasons Other than Exemptions
				No Records	All Records Referred to Another Component or Agency	Request Withdrawn	Fee-Related Reason	Records not Reasonably Described	Improper FOIA Request for Other Reasons	Not Agency Record	Duplicate Request	Other	TOTAL
ATLANTA	4	564	43	2	1	14	3	1	27	1	69	130	859
BIRMINGHAM	7	1034	220	0	2	3	1	16	4	4	21	46	1,358
CHARLOTTE	12	1199	33	2	3	2	1	0	1	0	1	16	1,270
CHICAGO	47	720	143	13	1	1	2	0	18	0	15	48	1,009
DALLAS	50	1496	187	2	0	8	1	0	33	0	12	34	1,823
HOUSTON	17	844	87	14	1	8	3	3	5	0	28	46	1,056
INDIANAPOLIS	44	1785	170	74	60	7	0	7	10	0	37	84	2,278
LOS ANGELES	19	361	342	165	0	0	1	0	5	0	20	35	948
MEMPHIS	54	724	58	5	0	0	9	0	24	0	13	18	905
MIAMI	142	1079	439	50	2	10	0	1	7	0	25	284	2,039
NEW YORK	27	510	116	27	0	6	0	1	13	1	24	200	925
OLC/HDQ	67	46	177	59	14	3	2	6	17	1	50	0	442
PHILADELPHIA	14	742	55	3	45	6	0	5	2	0	24	107	1,003
PHOENIX	22	415	65	0	25	0	2	0	27	0	74	7	637
SAN FRANCISCO	49	426	98	70	0	6	1	0	24	0	13	18	705
ST. LOUIS	138	903	93	4	0	15	1	0	19	0	42	21	1,236
WFO	1	150	26	0	23	1	0	0	1	0	26	8	236
AGENCY OVERALL	714	12,998	2,352	490	177	90	27	40	237	7	494	1,102	18,728

V. B. (2) Disposition of FOIA Requests - "Other" Reasons for "Full Denials Based on Reasons Other than Exemptions" from Section V. B (1) Chart.

Component	Description of "Other" Reasons for Denials from Chart B.(1) & Number of Times Those Reasons Were Relied Upon	Number of Times "Other" Reason was Relied Upon	TOTAL
ATLANTA	Files Lost	69	130
	Converted to Section 83	7
	Files Destroyed	54

BIRMINGHAM	Files Lost	15	46
	Converted to Section 83	13
	Files Destroyed	18

CHARLOTTE	Files Lost	4	16
	Converted to Section 83	0
	Files Destroyed	12

CHICAGO	Files Lost	7	48
	Converted to Section 83	0
	Files Destroyed	41

DALLAS	Files Lost	4	34
	Converted to Section 83	9
	Files Destroyed	21

HOUSTON	Files Lost	15	46
	Converted to Section 83	5
	Files Destroyed	26

INDIANAPOLIS	Files Lost	54	84
	Converted to Section 83	5
	Files Destroyed	25

LOS ANGELES	Files Lost	14	35
	Converted to Section 83	0
	Files Destroyed	21

MEMPHIS	Files Lost	1	18
	Converted to Section 83	6
	Files Destroyed	11

MIAMI	Files Lost	246	284
	Converted to Section 83	8
	Files Destroyed	30

NEW YORK	Files Lost	33	200
	Converted to Section 83	16
	Files Destroyed	151

OLC/HDQ	Files Lost	0	0
	Converted to Section 83	0
	Files Destroyed	0

PHILADELPHIA	Files Lost	94	107
	Converted to Section 83	0
	Files Destroyed	13

PHOENIX	Files Lost	0	7
	Converted to Section 83	0
	Files Destroyed	7

SAN FRANCISCO	Files Lost	1	18
	Converted to Section 83	0
	Files Destroyed	17

ST. LOUIS	Files Lost	12	21
	Converted to Section 83	3
	Files Destroyed	6

WFO	Files Lost	0	4
	Converted to Section 83	4
	Files Destroyed	4

AGENCY OVERALL			1,102

V.B.3. Disposition of FOIA Requests - number of Times Exemptions Applied

	Ex. 2	Ex. 3	Ex. 4	Ex. 5	Ex. 6	Ex. 7(A)		Ex. 7(C)	Ex. 7(D)	Ex. 7(E)
ATLANTA	0	44	0	562	51	32	0	123	9	0
BIRMINGHAM	0	763	0	1019	0	24	0	955	0	0
CHARLOTTE	0	24	0	1196	0	11	0	469	7	0
CHICAGO	0	216	19	711	262	57	1	352	3	0
DALLAS	0	699	7	1461	126	149	0	899	20	0
HOUSTON	0	158	0	842	26	160	0	169	8	0
INDIANAPOLIS	0	122	2	1,763	866	334	0	917	39	0
LOS ANGELES	0	555	0	347	325	68	0	8	0	0
MEMPHIS	0	170	0	679	490	81	0	509	6	0
MIAMI	0	577	0	1067	0	292	0	388	19	0
NEW YORK	0	290	0	505	18	78	0	271	2	0
OLC/HDQ	0	679	3	8	27	3	0	133	0	2
PHILADELPHIA	0	270	0	741	78	54	0	325	1	0
PHOENIX	0	438	6	409	295	129	0	338	5	0
SAN FRANCISCO	0	222	4	420	267	93	0	302	2	0
ST. LOUIS	0	70	0	901	43	68	0	48	3	0
WFO	0	65	0	148	2	26	0	108	0	0
AGENCY OVERALL	3	5,362	41	12,779	2,876	1,659	1	6,314	124	2

VI. Administrative Appeals of Initial Determinations of FOIA Requests

The EEOC Legal Counsel or designee adjudicates all administrative appeals.

VI.A. Received, Processed and Pending Administrative Appeals

Component	Number of Appeals Pending as of Start of Fiscal Year	Number of Appeals Received in Fiscal Year	Number of Appeals Processed in Fiscal Year	Number of Appeals Pending as of End of Fiscal Year
OLC/HDQ	28²	370	380	18
AGENCY OVERALL	28	370	380	18

VI.B. Disposition of Administrative Appeals - All Processed Appeals

Component	Number Affirmed on Appeal	Number Partially Affirmed & Partially Reversed/Remanded on Appeal	Number Completely Reversed/Remanded on Appeal	Number of Appeals Closed for Other Reasons	TOTAL
OLC/HDQ	215	112	53	0	380
AGENCY OVERALL	215	112	53	0	380

VI.C.1. Reasons for Denial on Appeal - Number of Times Exemptions Applied

Component	Ex. 1	Ex. 2	Ex. 3	Ex. 4	Ex. 5	Ex. 6	Ex. 7(A)	Ex. 7(B)	Ex. 7©	Ex. 7(D)	Ex. 7(E)	Ex. 7(F)	Ex. 8	Ex. 9
OLC/HDQ	0	0	63	0	144	27	57	1	94	1	1	0	0	0
AGENCY OVERALL	0	0	63	0	144	27	57	1	94	1	1	0	0	0

VI.C.2. Reasons for Denial on Appeal - Reasons Other than Exemptions

Component	No Records	Records Referred at Initial Request Level	Request Withdrawn	Fee-Related Reason	Records not Reasonably Described	Improper Request for Other Reasons	Not Agency Record	Duplicate Request or Appeal	Request in Litigation	Appeal Based Solely on Denial of Request for Expedited Processing		Other *See Chart at C.(3)
OLC/HDQ	0	0	0	0	0	0	0	0	0	0	0
AGENCY OVERALL	0	0	0	0	0	0	0	0	0	0	0

VI.C.3. Reasons for Denial on Appeal - "Other" Reasons form Section VI.C.2 Chart

Component	Description of Other Reasons for Denial on Appeal from Chart C. (2). & Number of Times Those Reasons Were Relied Upon	TOTAL
OLC/HDQ	Files Lost	0
AGENCY OVERALL	Files Destroyed	0

VI.C.4. Response Time for Administrative Appeals

Component	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days
OLC/HDQ	18.00	15.80	11.00	19.00
AGENCY OVERALL	18.00	15.80	11.00	19.00

VI.C.5. Ten Oldest Pending Administrative Appeals

	10th Oldest Appeal	9th	8th	7th	6th	5th	4th	3rd	2nd	Oldest Appeal
Date of Receipt of Ten Oldest Appeals	2012-09-21	2012-09-20	2012-09-19	2012-09-17	2012-09-13	2012-09-13	2012-09-11	2012-09-10	2012-09-05	2012-09-05
Number of Days Pending	5	6	7	9	11	11	13	14	17	17

VII.A. FOIA Requests - Response Time for All Processed Perfected Requests

Component	SIMPLE				COMPLEX				EXPEDITED PROCESSING
Component	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days
ATLANTA	21	30.04	1	517	0	0	0	0	0	0	0	0
BIRMINGHAM	19	19.63	1	72	0	0	0	0	0	0	0	0
CHARLOTTE	19	18.52	1	30	0	0	0	0	0	0	0	0
CHICAGO	18	16.38	1	39	0	0	0	0	0	0	0	0
DALLAS	9	14.84	1	127	0	0	0	0	0	0	0	0
HOUSTON	10	9.61	1	25	0	0	0	0	0	0	0	0
INDIANAPOLIS	10	10.08	1	28	0	0	0	0	0	0	0	0
LOS ANGELES	9	9.85	1	20	0	0	0	0	0	0	0	0
MEMPHIS	19	21.74	1	73	0	0	0	0	0	0	0	0
MIAMI	19	18.62	1	88	0	0	0	0	0	0	0	0
NEW YORK	28	40.58	1	284	0	0	0	0	0	0	0	0
OLC/HDQ	18	21.56	1	447	0	0	0	0	5	7.77	4	19
PHILADELPHIA	27	25.73	1	201	0	0	0	0	0	0	0	0
PHOENIX	14	11.49	1	28	0	0	0	0	0	0	0	0
SAN FRANCISCO	18	18.25	1	53	0	0	0	0	0	0	0	0
ST. LOUIS	19	18.25	1	35	0	0	0	0	0	0	0	0
WFO	18	15.83	1	23	0	0	0	0	0	0	0	0
Agency Overall	17	18	1	517	0	0	0	0	5	7.77	4	19

VII.B. Processed Requests - Response Time for Perfected Requests in Which Information Was Granted

	SIMPLE				COMPLEX				EXPEDITED PROCESSING
	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days
ATLANTA	22	29.83	1	517	0	0	0	0	0	0	0	0
BIRMINGHAM	20	19.97	1	60	0	0	0	0	0	0	0	0
CHARLOTTE	19	18.99	1	30	0	0	0	0	0	0	0	0
CHICAGO	19	17.63	1	39	0	0	0	0	0	0	0	0
DALLAS	9	15.21	1	127	0	0	0	0	0	0	0	0
HOUSTON	11	10.35	1	25	0	0	0	0	0	0	0	0
INDIANAPOLIS	9	10.08	1	28	0	0	0	0	0	0	0	0
LOS ANGELES	7	8.16	1	18	0	0	0	0	0	0	0	0
MEMPHIS	19	22.2	1	73	0	0	0	0	0	0	0	0
MIAMI	20	19.95	1	39	0	0	0	0	0	0	0	0
NEW YORK	27	38.87	1	284	0	0	0	0	0	0	0	0
OLC/HDQ	19	30.97	1	447	0	0	0	0	4	10	4	19
PHILADELPHIA	27	26.19	1	96	0	0	0	0	0	0	0	0
PHOENIX	15	14.48	1	28	0	0	0	0	0	0	0	0
SAN FRANCISCO	18.5	19.22	1	53	0	0	0	0	0	0	0	0
ST. LOUIS	19	18.82	1	35	0	0	0	0	0	0	0	0
WFO	19	17.76	1	23	0	0	0	0	0	0	0	0
AGENCY OVERALL	18	18.35	1	517	0	0	0	0	4	10	4	19

VII.C. Processed Requests - Response Time in Day Increments for Perfected Requests - Simple Requests

	1-20 Days	21-40 Days	41-60 Days	61-80 Days	81-100 Days	101-120 Days	121-140 Days	141-160 Days	161-180 Days	181-200 Days	201-300 Days	401+ Days	TOTAL
ATLANTA	398	223	106	51	18	16	1	1	1	0	0	1	816
BIRMINGHAM	914	418	22	3	0	0	0	0	0	0	0	0	1,357
CHARLOTTE	1098	168	0	0	0	0	0	0	0	0	0	0	1,266
CHICAGO	771	131	0	0	0	0	0	0	0	0	0	0	902
DALLAS	1342	284	123	8	0	2	1	0	0	0	0	0	1,760
HOUSTON	955	17	0	0	0	0	0	0	0	0	0	0	972
INDIANAPOLIS	1926	77	0	0	0	0	0	0	0	0	0	0	2,003
LOS ANGELES	943	0	0	0	0	0	0	0	0	0	0	0	943
MEMPHIS	592	220	30	2	0	0	0	0	0	0	0	0	844
MIAMI	894	672	2	0	1	0	0	0	0	0	0	0	1,569
NEW YORK	313	189	95	74	31	22	16	11	4	1	13	0	796
OLC/HDQ	250	122	14	6	0	1	1	1	0	0	1	1	397
PHILADELPHIA	333	561	67	8	2	0	0	1	1	0	1	0	974
PHOENIX	582	4	0	0	0	0	0	0	0	0	0	0	586
SAN FRANCISCO	475	182	11	0	0	0	0	0	0	0	0	0	668
ST. LOUIS	1053	144	0	0	0	0	0	0	0	0	0	0	1,197
WFO	233	3	0	0	0	0	0	0	0	0	0	0	236
AGENCY OVERALL	13,072	3,415	470	152	52	41	19	14	6	1	15	2	17,259

Complex Requests*

	1-20 Days	21-40 Days	41-60 Days	61-80 Days	81-100 Days	101-120 Days	121-140 Days	141-160 Days	161-180 Days	181-200 Days	201-300 Days	301-400 Days	401+ Days	TOTAL
ATLANTA	0	0	0	0	0	0	0	0	0	0	0	0	0	0
BIRMINGHAM	0	0	0	0	0	0	0	0	0	0	0	0	0	0
CHARLOTTE	0	0	0	0	0	0	0	0	0	0	0	0	0	0
CHICAGO	0	0	0	0	0	0	0	0	0	0	0	0	0	0
DALLAS	0	0	0	0	0	0	0	0	0	0	0	0	0	0
HOUSTON	0	0	0	0	0	0	0	0	0	0	0	0	0	0
INDIANAPOLIS	0	0	0	0	0	0	0	0	0	0	0	0	0	0
LOS ANGELES	0	0	0	0	0	0	0	0	0	0	0	0	0	0
MEMPHIS	0	0	0	0	0	0	0	0	0	0	0	0	0	0
MIAMI	0	0	0	0	0	0	0	0	0	0	0	0	0	0
NEW YORK	0	0	0	0	0	0	0	0	0	0	0	0	0	0
OLC/HDQ	0	0	0	0	0	0	0	0	0	0	0	0	0	0
PHILADELPHIA	0	0	0	0	0	0	0	0	0	0	0	0	0	0
PHOENIX	0	0	0	0	0	0	0	0	0	0	0	0	0	0
SAN FRANCISCO	0	0	0	0	0	0	0	0	0	0	0	0	0	0
ST. LOUIS	0	0	0	0	0	0	0	0	0	0	0	0	0	0
WFO	0	0	0	0	0	0	0	0	0	0	0	0	0	0
AGENCY OVERALL	0	0	0	0	0	0	0	0	0	0	0	0	0	0

Requests Granted Expedited Processing

	1-20 Days	TOTAL
ATLANTA	0	0
BIRMINGHAM	0	0
CHARLOTTE	0	0
CHICAGO	0	0
DALLAS	0	0
HOUSTON	0	0
INDIANAPOLIS	0	0
LOS ANGELES	0	0
MEMPHIS	0	0
MIAMI	0	0
NEW YORK	0	0
OLC/HDQ	9	9
PHILADELPHIA	0	0
PHOENIX	0	0
SAN FRANCISCO	0	0
ST. LOUIS	0	0
WFO	0	0
AGENCY OVERALL	9	9

VII.D. Pending Requests - All Pending Perfected Requests*

	SIMPLE			COMPLEX			EXPEDITED PROCESSING
	Number Pending	Median Number of Days	Average Number of Days	Number Pending	Median Number of Days	Average Number of Days	Number Pending	Median Number of Days	Average Number of Days
ATLANTA	99	29	27.1010101	0	0	0	0	0	0
BIRMINGHAM	118	22	23.4152542	0	0	0	0	0	0
CHARLOTTE	88	19	20.3068182	0	0	0	0	0	0
CHICAGO	47	19	19.2553191	0	0	0	0	0	0
DALLAS	145	17	22.7517241	0	0	0	0	0	0
HOUSTON	50	17	13.04	0	0	0	0	0	0
INDIANAPOLIS	130	16	13.8846154	0	0	0	0	0	0
LOS ANGELES	18	8	8.22222222	0	0	0	0	0	0
MEMPHIS	43	19	20.0465116	0	0	0	0	0	0
MIAMI	75	18	20.4	0	0	0	0	0	0
NEW YORK	23	47	56.2173913	0	0	0	0	0	0
OLC/HDQ	24	18.5	24.0416667	0	0	0	0	0	0
PHILADELPHIA	99	37	38.6767677	0	0	0	0	0	0
PHOENIX	22	15	15.0454545	0	0	0	0	0	0
SAN FRANCISCO	84	20.5	32.5833333	0	0	0	0	0	0
ST. LOUIS	115	19	19.7826087	0	0	0	0	0	0
WFO	16	18	18.0625	0	0	0	0	0	0
AGENCY OVERALL	1196	19	23.2148829	0	0	0	0	0	0

VII.E. Pending Requests - Ten Oldest Pending Perfected Requests

	Sub-Row Heading	10th Oldest Request and Number of Days Pending	9th	8th	7th	6th	5th	4th	3rd	2nd	Oldest Request and Number of Days Pending
ATLANTA	Date of Receipt	2012-09-04	2012-09-04	2012-09-01	2012-08-27	2012-08-24	2012-08-24	2012-08-17	2012-08-15	2012-08-08	2012-07-19
ATLANTA	Number of Days Pending	18	18	19	23	24	24	29	31	36	50
BIRMINGHAM	Date of Receipt	2012-08-31	2012-08-31	2012-08-31	2012-08-31	2012-08-31	2012-08-31	2012-08-31	2012-08-31	2012-08-31	2012-08-24
BIRMINGHAM	Number of Days Pending	19	19	19	19	19	19	19	19	19	24
CHARLOTTE	Date of Receipt	2012-08-23	2012-08-23	2012-08-22	2012-08-22	2012-08-22	2012-08-21	2012-08-21	2012-08-21	2012-08-20	2012-08-20
CHARLOTTE	Number of Days Pending	25	25	26	26	26	27	27	27	28	28
CHICAGO	Date of Receipt	2012-09-07	2012-09-07	2012-09-06	2012-09-06	2012-09-06	2012-09-05	2012-09-04	2012-09-04	2012-08-30	2012-08-30
CHICAGO	Number of Days Pending	15	15	16	16	16	17	18	18	20	20
DALLAS	Date of Receipt	2012-08-23	2012-08-22	2012-08-22	2012-08-22	2012-08-22	2012-08-22	2012-08-21	2012-08-20	2012-08-20	2012-08-16
DALLAS	Number of Days Pending	25	26	26	26	26	26	27	28	28	30
HOUSTON	Date of Receipt	2012-09-18	2012-09-18	2012-09-17	2012-09-17	2012-09-14	2012-09-14	2012-09-13	2012-09-11	2012-09-10	2012-09-04
HOUSTON	Number of Days Pending	8	8	9	9	10	10	11	13	14	18
INDIANAPOLIS	Date of Receipt	2012-09-12	2012-09-12	2012-09-12	2012-09-11	2012-09-11	2012-09-10	2012-09-10	2012-09-10	2012-09-06	2012-08-27
INDIANAPOLIS	Number of Days Pending	12	12	12	13	13	14	14	14	16	23
LOS ANGELES	Date of Receipt	2012-09-28	2012-09-27	2012-09-27	2012-09-27	2012-09-25	2012-09-25	2012-09-25	2012-09-25	2012-09-21	2012-09-12
LOS ANGELES	Number of Days Pending	0	1	1	1	3	3	3	3	5	12
MEMPHIS	Date of Receipt	2012-09-18	2012-09-17	2012-09-14	2012-09-11	2012-09-11	2012-09-07	2012-09-07	2012-09-07	2012-09-07	2012-08-20
MEMPHIS	Number of Days Pending	8	9	10	11	11	15	15	15	15	28
MIAMI	Date of Receipt	2012-09-07	2012-09-07	2012-09-07	2012-09-07	2012-09-07	2012-09-07	2012-09-06	2012-09-06	2012-08-29	2012-08-16
MIAMI	Number of Days Pending	15	15	15	15	15	15	16	16	29	30
NEW YORK	Date of Receipt	2012-08-09	2012-08-01	2012-07-26	2012-07-19	2012-07-18	2012-07-11	2012-07-11	2012-07-09	2012-05-01	2012-05-01
NEW YORK	Number of Days Pending	35	41	45	50	51	56	56	58	105	105
OLC/HDQ	Date of Receipt	2012-09-16	2012-09-13	2012-09-13	2012-09-11	2012-09-06	2012-09-04	2012-08-30	2012-08-28	2012-08-13	2012-06-14
OLC/HDQ	Number of Days Pending	10	11	11	13	16	18	19	22	33	69³
PHILADELPHIA	Date of Receipt	2012-07-31	2012-07-30	2012-07-24	2012-07-24	2012-07-24	2012-07-24	2012-07-24	2012-07-19	2012-07-17	2012-07-17
PHILADELPHIA	Number of Days Pending	42	43	47	47	47	47	47	50	52	52
PHOENIX	Date of Receipt	2012-09-19	2012-09-18	2012-09-18	2012-09-12	2012-09-12	2012-09-11	2012-09-11	2012-09-10	2012-09-04	2012-09-04
PHOENIX	Number of Days Pending	7	8	8	12	12	13	13	14	18	18
SAN FRANCISCO	Date of Receipt	2012-07-11	2012-07-11	2012-07-11	2012-07-11	2012-07-11	2012-07-10	2012-07-09	2012-07-05	2012-07-05	2012-06-22
SAN FRANCISCO	Number of Days Pending	56	56	56	56	56	57	58	60	60	68
ST. LOUIS	Date of Receipt	2012-08-27	2012-08-27	2012-08-27	2012-08-27	2012-08-27	2012-08-22	2012-08-21	2012-08-21	2012-08-20	2012-08-20
ST. LOUIS	Number of Days Pending	23	23	23	23	23	26	27	27	28	28
WFO	Date of Receipt	2012-09-19	2012-09-19	2012-09-13	2012-09-12	2012-09-12	2012-09-11	2012-09-11	2012-09-05	2012-09-05	2012-09-05
WFO	Number of Days Pending	7	7	11	12	12	13	13	17	17	17
AGENCY OVERALL	Date of Receipt	2012-07-11	2012-07-10	2012-07-09	2012-07-09	2012-07-05	2012-07-05	2012-06-13	2012-06-13	2012-05-01	2012-05-01
AGENCY OVERALL	Number of Days Pending	56	57	58	58	60	60	68	68	105	105

VIII.A. Requests for Expedited Processing

	Number Granted	Number Denied	Median Number of Days to Adjudicate	Average Number of Days to Adjudicate	Number Adjudicated Within Ten Calendar Days
ATLANTA	0	0	0	0	0
BIRMINGHAM	0	2	28	28	0
CHARLOTTE	0	0	0	0	0
CHICAGO	0	0	0	0	0
DALLAS	0	3	19	21.33333333	0
HOUSTON	0	0	0	0	0
INDIANAPOLIS	0	0	0	0	0
LOS ANGELES	0	0	0	0	0
MEMPHIS	0	0	0	0	0
MIAMI	0	0	0	0	0
NEW YORK	0	1	124	124	0
OLC/HDQ	9	1	1	1	9
PHILADELPHIA	0	0	0	0	0
PHOENIX	0	0	0	0	0
SAN FRANCISCO	0	0	0	0	0
ST. LOUIS	0	0	0	0	0
WFO	0	0	0	0	0
AGENCY OVERALL	9	7	23.5	10.25490196	9

VIII.B. Requests for Fee Waiver*

	Number Granted	Number Denied	Median Number of Days to Adjudicate	Average Number of Days to Adjudicate
ATLANTA	0	0	0	0
BIRMINGHAM	0	0	0	0
CHARLOTTE	0	0	0	0
CHICAGO	0	0	0	0
DALLAS	0	1	0	0
HOUSTON	0	0	0	0
INDIANAPOLIS	0	0	0	0
LOS ANGELES	0	0	0	0
MEMPHIS	1	0	1	1
MIAMI	0	0	0	0
NEW YORK	0	0	0	0
OLC/HDQ	9	0	1	1
PHILADELPHIA	0	0	0	0
PHOENIX	0	0	0	0
SAN FRANCISCO	0	0	0	0
ST. LOUIS	0	0	0	0
WFO	0	0	0	0
AGENCY OVERALL	10	1	1	1

IX. FOIA Personnel and Costs

	PERSONNEL			COSTS
	Number of "Full-Time FOIA Employees"	Number of "Equivalent Full-Time FOIA Employees"	Total Number of Full-Time FOIA Staff"	Processing Costs	Litigation-Related Costs	Total Costs
ATLANTA	1	0.66	1.66	$95,022.05	$0.00	$95,022.05
BIRMINGHAM	1	0	1	$50,037.28	$0.00	$50,037.28
CHARLOTTE	1	0	1	$56,473.30	$0.00	$56,473.28
CHICAGO	1	0.09	1.09	$76,969.74	$0.00	$76,969.74
DALLAS	2	1.02	3.02	$155,800.60	$0.00	$155,800.60
HOUSTON	2	0.83	2.83	$127,838.09	$0.00	$127,838.09
INDIANAPOLIS	3	0.53	3.53	$176,360.75	$0.00	$176,360.75
LOS ANGELES	1	0.78	1.78	$81,978.58	$320.00⁴	$82,298.58
MEMPHIS	1	0.64	1.64	$113,326.03	$0.00	$113,326.03
MIAMI	4	0.25	4.25	$254,236.11	$0.00	$254,236.11
NEW YORK	1	0	1	$74,252.05	$0.00	$74,252.05
OLC/HDQ	6	1.057	7.057	$783,398.21	$0.00	$783,398.21
PHILADELPHIA	3	0	3	$152,515.48	$0.00	$152,515.48
PHOENIX	1	0	1	$81,623.02	$0.00	$81,623.02
SAN FRANCISCO	1	0.2	1.2	$109,701.30	$0.00	$109,701.30
ST. LOUIS	1	0	1	$65,518.75	$0.00	$65,518.75
WFO	1	0	1	$86,457.35	$0.00	$86,457.35
AGENCY OVERALL	31	6.057	37.057	$2,541,508.69	$320.00	$2,541,828.69

X. Fees Collected For Processing Requests

Component	Total Amount of Fees Collected	Percentage of Total Costs
ATLANTA	$2,137.69	2.25%
BIRMINGHAM	$959.87	1.92%
CHARLOTTE	$4,820.06	8.54%
CHICAGO	$2,357.00	3.06%
DALLAS	$752.69	0.48%
HOUSTON	$9,275.19	7.26%
INDIANAPOLIS	$9,416.33	5.34%
LOS ANGELES	$1,841.80	2.25%
MEMPHIS	$12,956.25	11.43%
MIAMI	$51.45	0.02%
NEW YORK	$1,184.60	1.60%
OLC/HDQ	$1,837.14	0.23%
PHILADELPHIA	$826.10	0.54%
PHOENIX	$5,731.80	7.02 %
SAN FRANCISCO	$4,756.68	4.34%
ST. LOUIS	$109.00	0.17%
WFO	$1,500.35	1.74%
AGENCY OVERALL	$60,514.00	2.38%

XI. FOIA Regulations

EEOC FOIA regulations can be accessed at: http://www.access.gpo.gov/nara/cfr/waisidx_10/29cfr1610_10.html

XII. Backlogs, Consultations, and Comparisons

A. Backlogs of FOIA Requests and Administrative Appeals

	Number of Backlogged Requests as of End of Fiscal Year	Number of Backlogged Appeals as of End of Fiscal Year
ATLANTA	7	0
BIRMINGHAM	1	0
CHARLOTTE	11	0
CHICAGO	0	0
DALLAS	26	0
HOUSTON	0	0
INDIANAPOLIS	1	0
LOS ANGELES	0	0
MEMPHIS	1	0
MIAMI	2	0
NEW YORK	11	0
OLC/HDQ	3	0
PHILADELPHIA	36	0
PHOENIX	0	0
SAN FRANCISCO	22	0
ST. LOUIS	10	0
WFO	0	0
AGENCY OVERALL	131	0

XII.B. Consultations of FOIA Requests - Received, Processed, and Pending Consultations

	Number of Consultations Received from Other Agencies that Were Pending EEOC as of Start of the Fiscal Year	Number of Consultations Received from Other Agencies During the Fiscal Year	Number of Consultations Received from Other Agencies that Were Processed by EEOC During the Fiscal Year	Number of Consultations Received from Other Agencies that Were Pending at EEOC as of End of the Fiscal Year
ATLANTA	0	0	0	0
BIRMINGHAM	0	0	0	0
CHARLOTTE	0	0	0	0
CHICAGO	0	0	0	0
DALLAS	0	0	0	0
HOUSTON	0	0	0	0
INDIANAPOLIS	0	0	0	0
LOS ANGELES	0	0	0	0
MEMPHIS	0	0	0	0
MIAMI	0	0	0	0
NEW YORK	0	0	0	0
OLC/HDQ	0	0	0	0
PHILADELPHIA	0	0	0	0
PHOENIX	0	0	0	0
SAN FRANCISCO	0	0	0	0
ST. LOUIS	0	0	0	0
WFO	0	0	0	0
AGENCY OVERALL	0	0	0	0

XII.C. Consultations on FOIA Requests - Ten Oldest Consultations Received from Other Agencies and Pending at Your Agency

Note: EEOC had no consultations with other agencies or components during Fiscal Year 2012

XII.D. Comparison of Numbers of Requests from Previous and Current Annual Report - Requests Received, Processed, and
Backlogged

	NUMBER OF REQUESTS RECEIVED		NUMBER OF REQUESTS PROCESSED
Component	Number Received During Fiscal Year from Last Year's Annual Report	Number Received During Fiscal Year from Current Report	Number Processed During Fiscal Year from Last Year's Annual Report	Number Processed During Fiscal Year from Current Annual Report
ATLANTA	628	899	652	859
BIRMINGHAM	1,384	1,321	1,338	1,358
CHARLOTTE	1,172	1,275	1,199	1,270
CHICAGO	811	1,012	815	1,008
DALLAS	1,897	1,845	1,886	1,823
HOUSTON	1,127	1,018	1,130	1,056
INDIANAPOLIS	2,399	2,309	2,421	2,278
LOS ANGELES	967	932	933	948
MEMPHIS	817	844	751	905
MIAMI	2,187	2,015	2,152	2,039
NEW YORK	703	808	654	925
OLC/HDQ	395	499	411	442
PHILADELPHIA	1,106	1,025	1,150	1,003
PHOENIX	793	608	759	637
SAN FRANCISCO	756	773	756	705
ST. LOUIS	1,093	1,320	1,120	1,236
WFO	189	223	170	236
AGENCY OVERALL	18,424	18,726	18,297	18,728

XII.D.2. Comparison of Backlogged Requests from Previous and Current Annual Report

	Number of Backlogged Requests as of End of the Fiscal Year from Previous Annual Report	Number of Backlogged Requests as of End of the Fiscal Year from Current Annual Report
ATLANTA	0	7
BIRMINGHAM	3	1
CHARLOTTE	6	11
CHICAGO	0	0
DALLAS	9	26
HOUSTON	0	0
INDIANAPOLIS	0	1
LOS ANGELES	0	0
MEMPHIS	24	1
MIAMI	1	2
NEW YORK	112	11
OLC/HDQ	8	3
PHILADELPHIA	11	36
PHOENIX	0	0
SAN FRANCISCO	2	22
ST. LOUIS	0	10
WFO	0	0
AGENCY OVERALL	176	131

XII. E.1. Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report

	NUMBER OF APPEALS RECEIVED		NUMBER OF APPEALS PROCESSED
	Number Received During Fiscal Year from Last Year's Annual Report	Number Received During Fiscal Year from Current Annual Report	Number Processed During Fiscal Year from Last Year's Annual Report	Number Processed During Fiscal Year from Current Year Annual Report
OLC/HDQ	598	370	602	380
AGENCY OVERALL	598	370	602	380

XII.E.2. Comparison of Backlogged Administrative Appeals from Previous and Current Annual Report

	Number of Backlogged Appeals as of End of the Fiscal Year from Previous Annual Report	Number of Backlogged Appeals as of End of the Fiscal Year from Current Annual Report
OLC/HDQ	2	0
AGENCY OVERALL	2	0

XII. F. Discussion of Other FOIA Activities (Optional)

Footnoes

1 The difference between the number of requests pending at the end of FY 2011 and the number pending at the beginning of FY 2012 is attributed to the failure to enter 62 requests into the FOIA Tracking System (FTS) timely. The FTS database was updated with the missing 62 requests in FY 2012.

2 The number of appeals pending at the end of the fiscal year 2011 (33) is different from the number of appeals pending at the start of fiscal year 2012 (28) because five appeals from decisions on charge investigations were mischaracterized as FOIA appeals. During an audit of the FOIA tracking system the five mischaracterized appeals were deleted from the FOIA database.

3 The oldest request for OLC/HDQ is 69 days. Although the request was received 9-14-2012, it was tolled for five days.

4 EEOC expended $320.00 preparing a responsive brief to a FOIA law suit filed against the Los Angeles District Office.

FISCAL YEAR 2012 REPORT OF THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION ON ITS ADMINISTRATION OF THE FREEDOM OF INFORMATION ACT (FOIA), 5 U.S.C. § 552

I. Basic Information Regarding Report

1. Name, title, address and telephone number of person to be contacted with questions about the report

II. How To Make A FOIA Request

III. Acronyms, Definitions, And Exemptions

IV. Exemption 3 Statutes

U.S. Equal Employment Opportunity Commission

EEOC Headquarters

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FISCAL YEAR 2012 REPORT OF THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION ON ITS ADMINISTRATION OF THE FREEDOM OF INFORMATION ACT (FOIA), 5 U.S.C. § 552

I. Basic Information Regarding Report

1. Name, title, address and telephone number of person to be contacted with questions about the report

II. How To Make A FOIA Request

III. Acronyms, Definitions, And Exemptions

IV. Exemption 3 Statutes